Executive Assistant

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Join our growing team!

TD Wellness is looking for an Executive Assistant to support our nutritionists and behavioral health professionals. The Executive Assistant will provide a variety of administrative support to management as well as manage the front office including greeting clients, scheduling appointments and processing payments and claims.

The ideal candidate will possess great customer service skills and proven ability to multi-task. Individuals should be able to work independently and take initiative to improve processes and practices. Preference given to those candidates that speak Spanish and have experience in healthcare office management.

Job Duties

  • Supports the CEO with special projects and manages his time commitments
  • Maintains calendars and schedules appointments for multiple practitioners
  • Greets and welcomes patients; collects patient information and payments on behalf of practitioners
  • Stays current on payment, billing and scheduling software
  • Organizes regular staff meeting, creates agenda, document minutes and coordinates action items
  • Manages office supplies, coordinates meetings and plans other special events as required including identifying needed resources and arranging for required support
  • Recommends and implements improvements to the front office flow
  • Documents and maintains training materials for new practitioner including the employee handbook and policies/procedures
  • Assists CEO with budget management and invoices; reconciles transactions
  • Assist Program Coordinator with billing and claims resolution as needed
  • Maintains positive working relationships with staff and clients

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Skills and Abilities

  • Ability to operate independently with personal motivation
  • Strong communication skills in order to effectively deal with conflict and resolution management
  • Ability to build relationships with others and maintain a positive attitude
  • Detail oriented with good problem-solving skills
  • Proven ability to multi-task and good time management skills

Education

  • Bachelor’s degree

Experience

  • Four years of experience supporting senior level executive
  • Healthcare experience preferred
  • Bilingual (English/Spanish) preferred

TD Wellness empowers individuals to achieve healthier lives. We take pride in providing the best care for our clients and making a difference in the communities that we serve. As part of the team, you play an integral role in changing the lives of those we serve.

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